Admissions and school organization technician

Description of the environment and desired profile

The Vanguard School is an innovative teaching environment, on a human scale, which advocates professional development, research, sharing of expertise... and which allows each of its young people to experience success. Under the authority of the Director of Complementary Services and School Organization, the Admissions and School Organization Technician is one of the first points of contact between the School, the school service centers and future students. . Its role is to guide and support the parents of future students in the admission and registration process. You work relatively autonomously in collaboration with the director of complementary services and school organization, the admissions administration technician and the primary and secondary admissions managers. You carry out a variety of administrative tasks of a relatively complex nature according to defined methods and procedures.

Detailed description of tasks

Admission:

• Create the admission request;
• Ensure the files are completed;
• Update files and admission lists;
• Follow up on pending requests for documents.
• Inform parents of students of the conditions and admission process;
• Make and receive telephone calls and ensure seated follow-up of voice messages and emails;
• Organizer of meetings and visits to the School in collaboration with members of the admissions staff;
• Provide relevant information and, if necessary, refer it to the person concerned;
• Produce various statistical reports on admission and registration requests;
• Respond to inquiries about case tracking, policies and other topics
• Implementation of the COBA Admissions system;

• Keep admissions-related databases up to date;
• Prepare a draft response within the limits of your competence and ensure its follow-up;
• Send relevant documentation;
• Classify documents and files according to the classification and archiving system in force;
• Contribute to the continuous improvement of the admissions process;
• Perform any other related tasks as needed.

Support for School Organization

As needed, help…

• Respond to requests for information from other school workers or parents;
• Carrying out technical operations programs;
• Keep student records up to date;
• Provide technical assistance to other school staff regarding the use of instructional management systems;
• Support the school in verifying files for the declaration of enrollment and ministerial validation of EHDAA difficulty codes;
• If necessary, perform any other related task.

Knowledge and skills

• College diploma in a relevant discipline;
• Two (2) years of experience;
• Knowledge of the school environment, an asset;
• Knowledge of COBA software;
• Proficiency in the Google suite (disk, spreadsheet, documents and others);
• Excellent interpersonal and communication skills (people skills, tact, diplomacy and politeness);
• Sense of organization, discretion, rigor, autonomy, analytical skills, attention to detail;
• Ability to act proactively in processing tasks;
• Good ability to learn and retain information;
• Excellent command of French and English languages, spoken and written;
• Ability to work in a team.

Salary offered

Between $25.08 and $33.00 / hour depending on experience.